DCAA COMPLIANCE 

To comply with the regulations regarding proper financial management, government contractors must satisfy the Defense Contract Audit Agency (DCAA). This is the agency responsible for performing all audits for the Department of Defense (DoD).

TimeMD makes compliance with the DCAA time keeping requirements easy. Whether it’s reporting on data obtained through our various time collection devices, detailed audit reports or job authentication, TimeMD has all the bases covered.

TimeMD can track your labor in a simple, consistent, cost effective manner while maintaining full DCAA time keeping requirements.

DCAA Time Keeping Requirements Summary

DCAA 7641.90- Information for Contractors:	2-302 Labor Charging System Timekeeping procedures and controls on labor charges are areas of utmost concern. Unlike other costs, labor is not supported by external documentation or physical evidence to provide an independent check or balance. The key link in any sound labor time charging system is the individual employee. It is critical to labor charging internal control systems that management indoctrinates employees on their independent responsibility for accurately recording time charges.
2-302.1 Timecard Preparation Detailed instructions for timecard preparation should be established through a timekeeping pamphlet and/or company procedure.
DCAA Clause	Basic Definition	TimeMD Feature	Description of Feature
2.302.1-1	Record time on Daily Basis	Web-Clock Wall Clocks Smartphone Tracking IVR	Allows secure daily time entry for all users with a unique username and password entry as well as through biometric authentication.
2.302.1-3	The correct distribution of time by project numbers, contract number or name, or other identifiers for a particular assignment.	TimeMD Project Names/Identifiers	Contractor can name projects and use multiple fields to uniquely identify projects and/or their assigned users. TimeMD allows for detailed notes and descriptions.
2.302.1-5	Recording all hours worked whether they are paid or not.	TimeMD tracks hours worked and time off/not worked hours.	Allows employees to put in actual hours worked along with any paid or unpaid additional time.
2.302.2 Recommended Time Keeping Policy
DCAA Clause	Basic Definition	TimeMD Feature	Description of Feature
2-302.2-a	The supervisor should approve and co-sign all timecards.	TimeMD has Time and Expense Approval.	TimeMD has multiple levels of time and expense approvals with extensive audit trails.
2-301.2 Detailed Provisions of SF 1408- The cost accounting system must identify what costs are considered direct, and what costs are considered indirect. Once these criteria are defined, they must be consistently applied.
DCAA Clause	Basic Definition	TimeMD Feature	Description of Feature
2-301.2-a	Proper segregation of direct costs from indirect costs.	TimeMD job categories and expense types	TimeMD allows the creation of jobs and expense classifications which include the ability to use direct and indirect costs.